Editorial Assistant


Closing date: 
19 January 2018
Jennie Wallace

Job purpose and background 

The Editorial Assistant will provide vital support to the Publisher and Director of Scientific Programmes. The majority of time will be spent working on Experimental Physiology, but the role will also offer support to the publications team and assist on The Journal of Physiology, as required. Duties are varied, including  editorial board administration, compiling and reporting journal statistics, updating websites, selecting content to promote via social media and the press, and  general office admin. 

Main tasks and responsibilities

Download this job description here.

Editorial board administration: 

Assisting with the organisation of Editorial Board meetings, including venue, travel and accommodation arrangements, the drafting and preparation and circulation of papers and reports, minute taking and meeting follow-up and the processing of expenses. Regular direct contact with the Editor-in-Chief of Experimental Physiology.

Journal Homepages: 

Updating the journal website with the publication of each new issue and updating the website as needed.  

Updating the Author information pages on the submission system and Society journal information pages.

Creating and placing banner adverts on webpages.

Administration of The Society’s Publications Committee: 

To prepare agendas, collate and distribute papers, take and distribute minutes and perform other ad hoc duties required by the Chair of the Committee. Ad hoc writing of papers.

Journal reporting & statistics: 

To assist the Publisher with preparation of reports, compilation of journal statistics and other ad hoc tasks. Circulating regular statistics to Editors.

Peer review administration: 

To assist the publications team with administering the peer review of submitted manuscripts across the journals as required.

Journal production: 

To support the Publisher by providing the line-up, cover image and Editor’s Pick of each issue of Experimental Physiology. To check figures submitted for publication for image manipulation and to raise any concerns with the Publisher.

Marketing & development: 

Selecting and publicizing appropriate articles for social media dissemination and content newsletters.  Selecting content for and creating Virtual issues on set themes and creating and assisting with the production of videos, slideshows and podcasts. Suggest new ways to develop and improve the appeal and readership of Experimental Physiology.

Press releases: Help identify articles suitable for a press release and writing press releases in conjunction with the Communications Manager and authors/institutions.

Investigating and administrating of publication ethics cases: 

To assist the Publisher with investigating any ethical issues related to any of the journals’ manuscripts, creating and keeping a log of ethics cases across the journals and helping with collation of evidence.

Administration of Journal prizes:

Collating entries, organising decision panels, notifying winners and any administration associated with the prizes. 

General office administration: 

To provide general administrative support to the Publisher, Director of Scientific Programmes and the publications team, answering emails, letters and phone calls, scheduling meetings, arranging travel and accommodation and any other such tasks necessary to the smooth running of the publications activities.

Society activities:

To provide support to other areas of Society activity as required.

Key attributes


  • Degree, preferably in a life science
  • Accuracy and attention to detail, with an analytical approach to data collection and analysis
  • Excellent communicator with superb writing and research skills
  • Previous experience of meetings administration, particularly Board paper preparation and minute taking
  • Excellent computer literacy: good working knowledge of Microsoft Office, Photoshop and/or InDesign
  • Good at maths and proficient with handling data in Excel
  • Highly organized and responsible approach
  • Ability to work to strict deadlines and to handle multiple projects at once
  • Ability to prioritize tasks and work on own initiative
  • Team player with positive can-do attitude
  • Previous administrative experience
  • Experience in website editing and HTML


  • A Previous experience in journal publishing
  • Experience with databases
  • Experience writing press releases
  • Experience with social media

About us

The Physiological Society (‘The Society), a registered charity, brings together over 3,500 members from over 60 countries. Since its foundation in 1876, our members have made significant contributions to our knowledge of biological systems and the treatment of disease. The Society promotes physiology and supports those working in the field by organising world-class scientific meetings, offering grants for research, collaboration and international travel, and by publishing the latest developments in its leading scientific journals.

How to Apply

Applicants should send an up-to-date copy of their CV, along with a covering letter explaining why they consider themselves a suitable candidate,  to Jennie Wallace, HR Manager at jwallace@physoc.org

The closing date for applications is  Friday, 19 January. Interviews will be held on 25 and 26 January.