Registration & visa information

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Do you need a visa to be able to participate in the meeting?

To check whether you need a visa to be able to attend this meeting, please click here.

For more detailed information, application forms and guidance notes, please visit the official UK visa website.

It is recommended that you apply for your visa well in advance (at least 12 weeks before the meeting) as applications for UK visas in certain countries can take longer than expected.

Attendees are requested that they book early enough and apply for a visa with sufficient time prior to the conference.

The organisers cannot be held responsible if participants do not receive their visas in time, and the cancellation policy will automatically apply.

Every effort will be made to support genuine applications.

The organisers are happy to provide you with documentation to support your application which will be sent as a PDF attachment.  If you require a hardcopy to be sent to you, please include your mailing (postal) address. The Physiological Society will only send via regular post.

Documentation to support visa applications will only be provided to those attendees who have submitted an abstract which has been accepted for presentation at the conference (submitted by the abstract deadline 30 November 2017), registered and paid to attend and supplied a letter from the head of their academic department on University headed paper supporting the need to attend in relation to their research.   

Please send the letter from the head of your academic department together with the following information in electronic format to
  • Full name
  • Date of birth
  • Address
  • Telephone number
  • Passport number
  • The purpose of the trip (i.e. to attend the meeting)
  • How long you intend to stay in the UK
  • Details of your accommodation
  • Details of how your living expenses will be covered
  • Date you intend to leave the UK

Please note that The Society can not influence consular decisions, letters will be distributed within 10 working days - it is the responsibility of the applicant to allow sufficient time for processing.